Jobs at Consumer NZ

Office Manager and Administration Executive

We’re looking for a highly organised and proactive Office Manager & Administration Executive to provide essential support to our CEO, Executive Leadership Team, Board, and wider organisation in a fixed-term position for 12 months.

To thrive in this role, you’ll need exceptional organisational and time-management skills, the ability to juggle multiple priorities and a knack for anticipating needs before they arise. You’ll bring sound judgment, intuition, and a proactive approach to keeping things running seamlessly. Your ability to collaborate across teams and build strong relationships with external stakeholders will be key to your success.

If you’re ready to bring your skills, commitment and enthusiasm to this role, we’d love to hear from you!

Your key responsibilities include:

1. Executive and staff support – manage the CEO’s calendar, organise travel, proof and format documents, coordinate meeting logistics, produce minutes, organise staff events and milestones, provide administrative assistance for office projects and offer general support as needed.
2. Office management – oversee office supplies, contracts (including managing a comprehensive contract management register), supplier relationships, recycling, meeting room bookings and the carpark roster. Ensure the office runs smoothly and continuously enhance office support services.
3. Board services – manage the collation and printing of Board papers, organise meetings and travel, produce minutes, manage the Board election process and onboard new members.
4. HR support – Assist with recruitment processes, coordinate staff inductions, ensure policies are read and signed and maintain personnel records.

Match your skills and experience to the role

• Strong knowledge of office administration best practices
• Exceptional organisational skills with the ability to prioritise effectively
• Excellent oral and written communication skills
• Ability to take high-quality, detailed minutes
• A keen eye for accuracy and attention to detail
• Strong project management and event planning skills
• Ability to multitask and work well under pressure
• Familiarity with recruitment and induction processes
• High proficiency in Microsoft Suite
• Ability to troubleshoot basic IT user issues

How to apply

This Wellington-based role requires you to be in New Zealand already and eligible to work here.

If you think you'd be a great fit, apply to vacancy@consumer.org.nz with your CV and a cover letter outlining your relevant experience.

Applications close at 5pm on Monday 31 March 2025.